PinoyCode is focused on business management software designed to streamline and optimize processes.

HRIS & Payroll Systems is a comprehensive and seamless solution for Philippine companies or Local Government Unit (LGU) that covers all aspects of your business, from human resources, recruitment, training and seminars, performance, timekeeping, and payroll automation. However, many of these systems are specialized for specific functions, leading to a fragmented experience. This fragmentation causes dissatisfaction among users, as employees often need to switch between multiple platforms to complete HR-related tasks. These systems are designed to streamline and simplify administrative tasks related to employee data management, time and attendance tracking, payroll processing, and reporting. With its user-friendly interface and robust features, this software empowers businesses of all sizes to achieve maximum efficiency and productivity.

HRIS & Payroll System v3.01

HRIS All-In-One Web Application
"Empowering Your Workforce with Seamless HRIS, Timekeeping, and Payroll Integration."

Human Resources

Human resources employee master data refers to the comprehensive information and details about employees that are stored and maintained by the HR department.

Recruitment

HR recruitment processes vary depending on the size and needs of the organization. Generally, they involve creating job descriptions, sourcing candidates, screening resumes, conducting interviews, and making decisions.

Training & Seminars

Training and seminars are typically used to provide employees with knowledge and skills for job-related tasks. These can include classroom lectures, online courses and webinars, presentations, workshops, and more.

HRIS Timekeeping & Payroll dashboard

Performance

Employee performance refers to the productivity, efficiency, and effectiveness of an individual employee in their job role. It is a measure of how well an employee is meeting or exceeding the expectations and goals set for their position.

Timekeeping

A time and attendance biometric finger scanner is a system that uses biometric technology to track and record employee attendance. It works by scanning an employee's fingerprint and matching it with the stored fingerprint data in the system.

Payroll

Efficient and reliable payroll solution that's fully automated customizable covering all employee benefits, statutory system, loans, and reports generation.

Local Government Unit (LGU) employee's master data is based on CS Form No. 212 Personal Data Sheet (PDS) and other related tables that integrate into the payroll setup. Easy to generate PDS CS Form. 212 in Excel format that populates data from employee master data stored in the database.

  • Personal Information
  • Family Background
  • Educational Background
  • Civil Service Eligibility
  • Work Experience
  • Voluntary Work
  • Learning & Development
  • Other Information
  • Questionnaire
  • 201 Files
  • Payroll Setup
  • Job Information
  • Allowance

Employee's Master Data'

By monitoring and enhancing the capacity and quality of work of your LGU’s workers and personnel, you can ensure that they are equipped to better serve the community and meet the needs of the residents. This will ultimately lead to improved service delivery and a more efficient and effective local government.

Private employee master data is typically kept confidential and is used for HR and payroll purposes.

  • Personal Details
  • Job Information
  • Education
  • Training
  • Allowance
  • 201 Files

HRIS & Payroll User Guide

Download HRIS User Manual
HRIS Timekeeping & Payroll

Tested in construction company:

  • Frey-Fil Corporation
  • FilFirst Concrete Innovation
  • TopCruz Yero Sahig Pader Inc.
  • Baboy, Bigas at Gulay Inc.

Employee's Master Data' HRIS & Payroll System can handle 24/7 operation shifting schedule or moving employee from different shift schedule without any issues in timekeeping process.
DTR Finger Scanner
Fingerprint Process Flow
DTR Biometric Finger Scanner System Free Download
DigitalPersona One Touch for Windows 1.61
Timekeeping Process Flow
Payroll Process Flow

Filing of Notices
with online approvals

Paperless requests for all approval are available in their respective assigned approver's inbox.

Overtime

Filing of overtime hours work for approval and must be authorized and signed by the supervisor or department head to accept overtime in the timekeeping process.

Leave Request

Employees must have an available VL Credit to use in filing a leave with pay that the system is not allowed to go through if no available leave credit balance.

Locator Slip

Upon return from the official business, a completed original copy of the Locator Slip should be converted to a PDF file and attached in filing for approval.

dashboard

Manpower Request

Filing of manpower requests and subject to review by department head before proceeding to HR approval. HR department head approves the manpower request that is automatically queued for the recruitment process.

Work-from-home

WFH task activities daily entries and submitting reports every payroll cut-off for review and approval.

Temporary Shift

Moving from different work shifts must file a temporary shift to override the permanent shift schedule assigned to them and must be approved.

Broken Time

Filing of broken time where the work schedule isn’t consistent or continuous, but the number of regular hours or production hours are they same.

Failure IN/OUT

After the timekeeper generates a timesheet cut-off pay period, the system automatically sends those employees with invalid time logs for filing.

Application Module & Reports

An application module is a software component that performs a specific function within an application. It can be used to add new functionality to an existing application or to build a new module from scratch. Application modules provide the building blocks for creating complex applications, while reports provide the insights needed to make informed decisions. By leveraging these tools, developers can create robust, flexible applications that meet the needs of their users.

HR REPORT

PAYROLL REPORTS

PAYROLL DATA ENTRY

WFH MONITORING

BIR REPORT

REMITTANCES REPORT

MANUAL FILING

TIMEKEEPING INQUIRY

TIMESHEET PROCESSING

PROJECT CHARGING

PERFORMANCE APPRAISAL

PENDING STATUS

TIMEKEEPING REPORTS

SELF-SERVICE INQUIRY

DASHBOARD FILING STATS

DASHBOARD GRAPHS

CONTRACT MANAGEMENT

ONLINE FILING

PAYROLL PROCESSING

HR TOOLS

TIMEKEEPING TOOLS

RECRUITMENT

Encrypt Sensitive Information

Sensitive information should be encrypted to protect it from malicious actors. Encryption is the process of transforming information into an unreadable format, usually using a type of algorithm and a key, which is needed to decrypt the information. There are several encryption algorithms available, such as Advanced Encryption Standard (AES), Rivest-Shamir-Adleman (RSA), and Data Encryption Standard (DES). It is important to choose an algorithm that is appropriate for the type of data being encrypted and the level of security needed. Additionally, organizations should use strong passwords and two-factor authentication to protect the encryption key.

To protect data privacy of every employee's the important data like contact number, address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

Encrypt

Benefits of HCM, HRMS, HRIS, HR System & Payroll Solutions

HCM, HRMS, HRIS, HR and payroll systems offer significant benefits to businesses in the Philippines by streamlining human resources and payroll processes. Here are the key advantages of implementing an HR system and payroll solution:

  1. Improved Efficiency
    • Automated Processes: HR and payroll systems automate routine tasks such as attendance tracking, payroll calculation, tax deductions, and leave management, reducing the need for manual data entry and minimizing human errors.
    • Faster Processing: Payroll processing becomes quicker, and HR tasks like employee record management or recruitment are more streamlined, enabling HR staff to focus on more strategic functions.
  2. Accurate Payroll and Compliance
    • Accurate Salary Calculation: The system ensures that employees' pay is calculated accurately based on working hours, overtime, bonuses, and deductions.
    • Tax Compliance: Payroll systems in the Philippines are designed to comply with local tax regulations, including the Bureau of Internal Revenue (BIR) rules. These systems calculate tax deductions and other mandatory contributions (SSS, Pag-IBIG, PhilHealth) automatically, ensuring businesses comply with government requirements.
  3. Cost-Effective
    • Reduced Administrative Costs: By automating many HR and payroll processes, companies can reduce administrative overhead, cutting down on the need for extra staff to handle these functions.
    • Reduced Errors and Penalties: Accurate payroll and tax management help businesses avoid costly mistakes or penalties due to non-compliance.
  4. Better Decision Making
    • Data-Driven Insights: HR systems can generate reports on employee performance, turnover, benefits usage, and payroll costs, helping HR teams and management make informed decisions.
    • Analytics: Data from HR systems can assist in tracking trends and predicting future HR needs, such as workforce planning or budgeting for employee compensation.
  5. Employee Satisfaction and Retention
    • Transparent Pay Structure: Employees benefit from clear and accurate pay, with detailed payslips that outline deductions and bonuses. This transparency can enhance employee trust.
    • Leave Management: With accurate tracking of employee leave balances (sick leave, vacation leave, etc.), employees have better control over their time off, increasing satisfaction.
  6. Scalability and Flexibility
    • Adaptable to Company Size: HR and payroll systems can scale according to the company’s size. Whether you're a small startup or a large enterprise, you can tailor the system to meet your specific needs.
    • Remote Access: Modern HR systems often come with cloud-based solutions, allowing HR teams to access and manage employee data remotely, ensuring flexibility in operations.
  7. Improved Security
    • Data Security: Sensitive employee data, such as salary information and personal details, is securely stored and encrypted. Access controls ensure that only authorized personnel can view or modify this information.
    • Audit Trails: Systems often have built-in audit trails, allowing HR teams to track changes made to employee records, ensuring accountability and reducing the risk of fraud.
  8. Employee Self-Service Portal
    • Access to Personal Information: Many HR systems in the Philippines provide employees with self-service portals where they can access their payslips, track leave balances, and update personal information, reducing the HR team's administrative burden.
    • Self-Management of Requests: Employees can submit leave requests, view work schedules, and track attendance directly through the system, saving time for both employees and HR staff.
  9. Legal and Regulatory Compliance
    • Philippine Labor Laws: HR and payroll systems in the Philippines are designed to keep track of compliance with local labor laws and government regulations, including the Labor Code of the Philippines, the 13th-month pay law, and other statutory requirements.
  10. Customization for Local Needs
    • Localized Features: Philippine-based HR and payroll systems are built to cater to local needs, with features that account for specific government-mandated contributions like SSS, PhilHealth, and Pag-IBIG, as well as handling the intricacies of local labor laws.
By investing in an HRIS & payroll system, businesses in the Philippines can improve their overall operational efficiency, reduce errors, ensure compliance, and enhance employee satisfaction—all of which contribute to stronger business performance.

Our Workflows

Implementation workflows refer to the specific steps and processes involved in implementing a particular project or initiative within an organization. These workflows outline the tasks, responsibilities, and timelines required to successfully execute the implementation plan.

Meeting

Online meeting and discussion with the prospect client via zoom or other platform to present the HRIS & Payroll System.

Step-1
1 Week

Decision

Waiting for client decision to evaluate the system if all features are applicable and aligned to existing business process.

Step-2
1 Week

Project Development

Project manager will need to assemble a project plan schedule initiation, stakeholder involvement, prioritizing goals, identifying deliverables and contingency plans.

Step-3
3 Weeks

Data Conversion and Uploading

The process of translating data from one format to another data structure to eliminate reentry of master data that already exists in the current system. The process involves extracting data from a source, such as a database, files, and importing it to the required destination.

Step-4
3 Weeks

User Guide Manual

Walk-through the system manual instruction as step-by-step procedure how the system works. The process owner must familiarize the basic functionality of the system in preparation for application testing.

Step-5
2 Weeks

Implementation Preparation

The project manager must be sure that the implementation follows the tasks and activities such as::

  • Perform a system test.
  • Verify all available modules are working properly.
  • Perform an integration test.
  • Perform test scenarios, use cases.
  • Retest functionalities after fixing bugs.

Step-6
1 Month

Go-Live

Technical go-live means that the client has concluded that all the conditions and project scopes have been accepted during the implementation preparation.

Step-7
Good Luck and enjoy the system!

Pricing

  • Basic
  • Php 50.00/month/employee: minimum of 50 active employees, additional employees up to 100 at Php 50.00/month/employee.
  • Employee data management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Monthly Fee: Php 2,500.00
  • Standard
  • Php 75.00/month/employee: minimun of 100 active employees, additional employees up to 150 at Php 50.00/month/employee.
  • Employee data management
  • Advanced HR functionalities
  • Loan management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Monthly Fee: Php 7,500.00
  • Premium
  • Full suite & dedicated hosting account Php 100.00/month/employee: minimum of 250 active employees, unlimited additional employees at Php 50.00/month/employee.
  • Administrator / Maintenance
  • Human Resources
  • Loan management
  • Recruitment / Training & Seminars
  • Performance
  • Timekeeping / Payroll
  • All existing reports
  • Monthly Fee: Php 25,000.00

HRIS & Payroll System Price Quotation (Sample Only)

ACCOUNT TOTAL EMPLOYEES ACTIVE EMPLOYEES PLAN/#EMP PRICE DEFAULT AMOUNT BALANCE ADDITIONAL (Php 50) MONTHLY FEE
BASIC 125 75 50 50.00 2,500.00 25 1,250.00 3,750.00
REGULAR 250 150 100 75.00 7,500.00 50 2,500.00 10,000.00
PREMIUM 800 500 250 100.00 25,000.00 250 12,500.00 37,500.00

Additional Cost:

New report creation: Php 500.00 to Php 1,000.00 or above 1K+, it’s depend on the report format.

Implementation fee for Premium Account: Php: 35,000.00 (1 month).

An implementation fee is a one-time charge that is incurred when a company or organization is implementing a new system, software, or service. This fee covers the costs associated with setting up and configuring the master data setup, including any necessary training and support.

Free service:

  • Enhanced 25 existing reports: provide sample report for customization.
  • Free support via online apps.
  • DTR Biometric Finger Scanner System: buy your own biometric finger scanner device digitalPersona that supported by the system. The system is a real-time recording time logs in cloud server. If no internet connection the system is automatically save to local device and also automatically sync the logs if the internet connection is available.

Ongoing Project:

Mobile apps or Windows apps: Artificial Intelligence (AI) Facial Recognition Time-IN / Time-OUT including Geotagging as part of continued development of the HRIS & Payroll web application.

Note: Cloud based, web server, hosting are included in the subscriptions.

About Us

ruben corral

Ruben Corral

Founder / System Analyst / Programmer
Email: ruben@pinoycode.com

24 years of experience in developing various projects, extensive knowledge and skills in software development to create innovative and efficient solutions.

PINOYCODE I.T. SERVICES (DTI Business Name No. 7139635, BIR Notice to Issue/Receipt Invoice) is a Filipino-based startup entrepreneur that offers a range of Information Technology (I.T.) solutions to businesses and individuals. Our services focus on the Human Resources Information System (HRIS), timekeeping and payroll processing, and software development.

We understand the unique challenges and opportunities that businesses face in the Philippines, and our goal is to provide tailored I.T. solutions that meet the specific needs of our clients. Whether you're a small business looking to establish an online application or a large enterprise in need of HRIS and payroll solutions, we have the expertise and experience to deliver high-quality results.

At PINOYCODE I.T. SERVICES, we pride ourselves on our commitment to customer satisfaction. We work closely with our clients to understand their requirements and goals, and we strive to deliver innovative and cost-effective solutions that help them achieve success in their digital endeavors.

My team members in software development are my son and daughter who are passionate about technology and dedicated to delivering exceptional results. We stay up-to-date with the latest industry trends and best practices to ensure that our clients receive cutting-edge solutions that give them a competitive edge.

If you're looking for reliable and efficient I.T. solutions in the Philippines, PINOYCODE I.T. SERVICES is here to help. Contact us today to discuss your I.T. needs and find out how we can assist you in achieving your business goals.

Developer Team

RJ Corral

BS Information Technology
Implementation Head / Programmer
renz@pinoycode.com

Cyril Ann Corral

BS Pyschology
Graphic Designer
cyril@pinoycode.com

John Rey Corral

Student
Programmer
johnrey@pinoycode.com

Mission & Vision

Mission and Vision

Vision for an HRIS is to create a modern and efficient HR management tool that streamlines processes, enhances data accuracy, improves decision-making, and empowers both HR professionals and employees with self-service capabilities.

Vision for a payroll system is to create a user-friendly, automated, and integrated platform that simplifies and streamlines the payroll process, ensures compliance, provides accurate financial data, and enhances employee satisfaction.

Overall, the mission of an HRIS and payroll system is to enhance HR and payroll operations, reduce administrative burden, and improve employee satisfaction by providing accurate, efficient, and compliant HR and payroll services.

Contact Us

Contact Us
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SUBJECT
MESSAGE

Book A Free Demo

Book A Free Demo
COMPANY NAME
FULL NAME
NO. OF EMPLOYEES
CONTACT NUMBER
EMAIL ADDRESS
PROVINCE
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SCHEDULE DATE
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Policy

private policy

Membership in, and/or usage of pinoycode.com is voluntary. Therefore, any access and/or usage of any services provided by pinoycode.com is an admission that you have read, understood and agreed to all the rules and policies set by pinoycode.com including any amendments, revisions, additions, etc., which is website made from time to time. All information to be posted and/or specified within the website must follow the rules set forth below. pinoycode.com reserves the rights to suspend the account or delete any post , advertisements, reply, comment and/or feedback of members who violates or tends to violate these rules set forth below.

  • No offensive materials depicting excessive violence
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  • Avoid confusing, deceptive and/or misleading information.
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System Usage policies

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  • Respect the privacy of other people. Don't give any personal information of other persons without their permissions.
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Data Protection

We take the security of our customers’ information seriously and take measures to protect it from unauthorized access, use or disclosure. We use appropriate physical, electronic, and managerial measures to protect customer information from unauthorized access, theft, or disclosure. To protect data privacy of every employee's the important data like address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

​Data retention

We will retain our customers’ data/information for as long as necessary to fulfill the purposes for which it was collected, and in accordance with any contractual or legal obligations. In determining the retention period, we consider the following factors:

  • The nature and sensitivity of the personal data
  • The purposes for which the personal data was collected
  • The legal and regulatory requirements for data retention
  • The need to defend or assert legal claims

Data Deletion

Once the retention period for our customers’ data has expired, or when the data is no longer necessary for the purpose for which it was collected, it will be securely destroyed or deleted using appropriate technical and organizational measures to be discussed and agreed upon with the customers/data subject, to ensure the protection and confidentiality of the data.

Customer Rights

Customers have the right to access, update, or delete their personal information. They may also receive software updates from time to time.

Notification of Data Breaches

This Privacy Policy is effective as of December 2023 and will remain in effect except for any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

​We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the service after we post any modifications to the Privacy Policy and constitute your acknowledgement of the modifications and your consents to abide and be bound by the modified Privacy Policy.

​Contact Us

If you have any questions or concerns about our privacy policy, please use the contact us form on this website.



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