PinoyCode is focused on business management software designed to streamline and optimize processes.

HRIS & Payroll Systems is a comprehensive and seamless solution that covers all aspects of your business, from human resources, recruitment, training and seminars, performance, timekeeping, and payroll automation. These systems are designed to streamline and simplify administrative tasks related to employee data management, time and attendance tracking, payroll processing, and reporting. With its user-friendly interface and robust features, this software empowers businesses of all sizes to achieve maximum efficiency and productivity.

HRIS & Payroll System

Human Resources

Human resources employee master data refers to the comprehensive information and details about employees that are stored and maintained by the HR department in an organization.

Recruitment

HR recruitment processes vary depending on the size and needs of the organization. Generally, they involve creating job descriptions, sourcing candidates, screening resumes, conducting interviews, and making decisions.

Training & Seminars

Training and seminars are typically used to provide employees with knowledge and skills for job-related tasks. These can include classroom lectures, online courses and webinars, presentations, workshops, and more.

HRIS Timekeeping & Payroll dashboard

Performance

Employee performance refers to the productivity, efficiency, and effectiveness of an individual employee in their job role. It is a measure of how well an employee is meeting or exceeding the expectations and goals set for their position.

Timekeeping

A time and attendance biometric finger scanner is a system that uses biometric technology to track and record employee attendance. It works by scanning an employee's fingerprint and matching it with the stored fingerprint data in the system.

Payroll

Efficient and reliable payroll solution that's fully automated customizable covering all employee benefits, statutory system, loans, and reports generation.

DTR Finger Scanner
Fingerprint Process Flow

Application Module & Reports

An application module is a software component that performs a specific function within an application. It can be used to add new functionality to an existing application or to build a new module from scratch. Application modules provide the building blocks for creating complex applications, while reports provide the insights needed to make informed decisions. By leveraging these tools, developers can create robust, flexible applications that meet the needs of their users.

HR Report

  • Designation Count
  • Manpower Count
  • Expiring Contract
  • Birthday Celebrants
  • Leave Balance
  • COE-Salary Loan
  • COE-Separated Employee
  • Gender
  • Group Age
  • Employment Status Summary
  • Employment Status Details

Payroll Reports

  • Payroll Summary
  • Payroll Allocation
  • Monthly Labor Cost
  • Monthly Tax Deduction
  • Unionbank ATM Summary
  • Payroll Group by Department
  • Payroll Payslip
  • Payroll Monthly Summary
  • Y-T-D Department
  • Y-T-D Summary
  • Y-T-D Cost By Department
  • Y-T-D Cost Summary
  • Y-T-D Head Count
  • 13th Month Summary
  • 13th Month Payslip
  • Employee Final Pay

Project Charging

  • By Employee
  • By Project
  • Summary
  • Labor Cost

BIR Report

  • Alphalist
  • DAT File 2316
  • ITR Form 2316
  • Relief Purchases
  • Relief Sales
  • Relief Importation

Remittances Report

  • SSS Contribution
  • HDMF Contribution
  • PhilHealth Contribution
  • Tax Deduction
  • Loans Deduction
  • SSS R3 File

Manual Filing

  • Timesheet
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Broken Time
  • Invalid Editing

Timekeeping Inquiry

  • Employee Time Logs
  • Employee Paired Logs
  • View Time Logs
  • Register in Biometric

Timesheet Processing

  • By Branch
  • By Employee
  • Send A Confirmation

Pending Status

  • Invalid Editing
  • Invalid Approval
  • Confirm Workhours
  • Workhour Approval
  • Processing Status

Timekeeping Reports

  • Daily Time Logs
  • Invalid Data
  • Valid Data
  • With Timesheet
  • Absent Without Pay
  • Dates With Late
  • Approved Invalid
  • Approved Workhours
  • Workhours Distribution
  • Workhours Summary

Payroll Data Entry

  • Adjustment Pay
  • Add Back Pay
  • Other Income
  • Taxable (S-7.4 Prev. Employer)
  • Non-Taxable (S-7.5 Prev. Employer)
  • Loan Modules
  • Last Pay Modules

Self-Service Inquiry

  • Loans
  • Payslip
  • DTR Time Logs
  • Paired Logs
  • DTR Time Card (LGU)
  • Timesheet Computation

Online Filing

  • WFH In /Out
  • Overtime
  • Leave
  • Locator Slip
  • Temporary Shift
  • Failure In /Out
  • VL Request Credit
  • Manpower Request

Data Processing

  • Employees Last Pay
  • Employees Loans
  • Generate Timesheet
  • Generate Time Card (LGU)
  • Process Timesheet
  • Process Manhour Distribution
  • Process Private Ledger
  • Process 13th Month Pay
  • Pending Monitoring Status
  • Payroll Monitoring Status

Dashboard Filing Stats

  • Timesheet Manual Entry
  • Overtime
  • Leave
  • Locator Slip

HR Tools

  • Department
  • Holidays
  • Holiday Policy
  • Approvers
  • Shift Schedule
  • Early Time-Out

Encrypt Sensitive Information

Sensitive information should be encrypted to protect it from malicious actors. Encryption is the process of transforming information into an unreadable format, usually using a type of algorithm and a key, which is needed to decrypt the information. There are several encryption algorithms available, such as Advanced Encryption Standard (AES), Rivest-Shamir-Adleman (RSA), and Data Encryption Standard (DES). It is important to choose an algorithm that is appropriate for the type of data being encrypted and the level of security needed. Additionally, organizations should use strong passwords and two-factor authentication to protect the encryption key.

To protect data privacy of every employee's the important data like contact number, address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

Encrypt

Who used this application?

Make your business process digital and paperless in Human Resources Information System (HRIS) & timekeeping that integrates payroll processing.

Frey-Fil Corporation
FilFirst Concrete Innovation
TopCruz Yero Sahig Pader Inc.
Baboy, Bigas at Gulay Inc.

Our Workflows

Implementation workflows refer to the specific steps and processes involved in implementing a particular project or initiative within an organization. These workflows outline the tasks, responsibilities, and timelines required to successfully execute the implementation plan.

Meeting

Online meeting and discussion with the prospect client via zoom or other platform to present the HRIS & Payroll System.

Step-1
1 Week

Decision

Waiting for client decision to evaluate the system if all features are applicable and aligned to existing business process.

Step-2
1 Week

Project Development

Project manager will need to assemble a project plan schedule initiation, stakeholder involvement, prioritizing goals, identifying deliverables and contingency plans.

Step-3
3 Weeks

Data Conversion and Uploading

The process of translating data from one format to another data structure to eliminate reentry of master data that already exists in the current system. The process involves extracting data from a source, such as a database, files, and importing it to the required destination.

Step-4
3 Weeks

User Guide Manual

Walk-through the system manual instruction as step-by-step procedure how the system works. The process owner must familiarize the basic functionality of the system in preparation for application testing.

Step-5
2 Weeks

Implementation Preparation

The project manager must be sure that the implementation follows the tasks and activities such as::

  • Perform a system test.
  • Verify all available modules are working properly.
  • Perform an integration test.
  • Perform test scenarios, use cases.
  • Retest functionalities after fixing bugs.

Step-6
1 Month

Go-Live

Technical go-live means that the client has concluded that all the conditions and project scopes have been accepted during the implementation preparation.

Step-7
Good Luck and enjoy the system!

Pricing

  • Basic
  • Php 50.00/month/employee: minimum of 50 employees, additional employees up to 100 at Php 100.00/month/employee.
  • Employee data management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Standard
  • Php 100.00/month/employee: minimun of 100 employees, additional employees up to 150 at Php 50.00/month/employee.
  • Employee data management
  • Advanced HR functionalities
  • Loan management
  • Timekeeping
  • Payroll Processing
  • Timekeeping Reports
  • Remittances & Payroll Reports
  • Premium
  • Full suite & dedicated hosting account Php 120.00/month/employee: minimum of 250 employees, unlimited additional employees at Php 50.00/month/employee.
  • Administrator / Maintenance
  • Human Resources
  • Loan management
  • Recruitment / Training & Seminars
  • Performance
  • Timekeeping / Payroll
  • All existing reports

Additional Cost:

New report creation: Php 500.00 to Php 1,000.00 it’s depend on the report format.

Implementation Fee: Php: 75,000.00 (2 months).

An implementation fee is a one-time charge that is incurred when a company or organization is implementing a new system, software, or service. This fee covers the costs associated with setting up and configuring the master data setup, including any necessary training and support.

Free service:

  • Enhanced 25 existing reports: provide sample report for customization.
  • Free support via online apps.
  • Time & Attendance System: buy your own biometric finger scanner device digitalPersona that supported by the system. The system is a real-time recording time logs in cloud server. If no internet connection the system is automatically save to local device and also automatically sync the logs if the internet connection is available.
Note: Cloud based/server/hosting are included in the subscriptions.

About Us

ruben corral

Ruben Corral

Founder / System Analyst / Programmer
Email: ruben@pinoycode.com

24 years of experience in developing various projects, extensive knowledge and skills in software development to create innovative and efficient solutions.

PinoyCode is a Filipino-based startup company that offers a range of Information Technology (I.T.) solutions to businesses and individuals. Our services focus on the Human Resources Information System (HRIS), timekeeping and payroll processing, and software development.

We understand the unique challenges and opportunities that businesses face in the Philippines, and our goal is to provide tailored I.T. solutions that meet the specific needs of our clients. Whether you're a small business looking to establish an online application or a large enterprise in need of HRIS and payroll solutions, we have the expertise and experience to deliver high-quality results.

At PinoyCode, we pride ourselves on our commitment to customer satisfaction. We work closely with our clients to understand their requirements and goals, and we strive to deliver innovative and cost-effective solutions that help them achieve success in their digital endeavors.

My team members in software development are my son and daughter who are passionate about technology and dedicated to delivering exceptional results. We stay up-to-date with the latest industry trends and best practices to ensure that our clients receive cutting-edge solutions that give them a competitive edge.

If you're looking for reliable and efficient I.T. solutions in the Philippines, PinoyCode is here to help. Contact us today to discuss your I.T. needs and find out how we can assist you in achieving your business goals.

Developer Team

RJ Corral

BS Information Technology
Implementation Head / Programmer
renz@pinoycode.com

Cyril Ann Corral

BS Pyschology
Graphic Designer
cyril@pinoycode.com

John Rey Corral

Student
Programmer
johnrey@pinoycode.com

Mission & Vision

Mission and Vision

Overall, the mission of an HRIS and payroll system is to enhance HR and payroll operations, reduce administrative burden, and improve employee satisfaction by providing accurate, efficient, and compliant HR and payroll services.

Vision for an HRIS is to create a modern and efficient HR management tool that streamlines processes, enhances data accuracy, improves decision-making, and empowers both HR professionals and employees with self-service capabilities.

Vision for a payroll system is to create a user-friendly, automated, and integrated platform that simplifies and streamlines the payroll process, ensures compliance, provides accurate financial data, and enhances employee satisfaction.

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Policy

private policy

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System Usage policies

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Data Protection

We take the security of our customers’ information seriously and take measures to protect it from unauthorized access, use or disclosure. We use appropriate physical, electronic, and managerial measures to protect customer information from unauthorized access, theft, or disclosure. To protect data privacy of every employee's the important data like address, bank account, sss no., tin no., pagibig no. and philhealth number are encrypted to safeguard the sensitive information. Only this web-application can decrypt the encrypted data to a readable format.

​Data retention

We will retain our customers’ data/information for as long as necessary to fulfill the purposes for which it was collected, and in accordance with any contractual or legal obligations. In determining the retention period, we consider the following factors:

  • The nature and sensitivity of the personal data
  • The purposes for which the personal data was collected
  • The legal and regulatory requirements for data retention
  • The need to defend or assert legal claims

Data Deletion

Once the retention period for our customers’ data has expired, or when the data is no longer necessary for the purpose for which it was collected, it will be securely destroyed or deleted using appropriate technical and organizational measures to be discussed and agreed upon with the customers/data subject, to ensure the protection and confidentiality of the data.

Customer Rights

Customers have the right to access, update, or delete their personal information. They may also receive software updates from time to time.

Notification of Data Breaches

This Privacy Policy is effective as of December 2023 and will remain in effect except for any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

​We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the service after we post any modifications to the Privacy Policy and constitute your acknowledgement of the modifications and your consents to abide and be bound by the modified Privacy Policy.

​Contact Us

If you have any questions or concerns about our privacy policy, please use the contact us form on this website.

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