For government employees in the Philippines, the Government Service Insurance System (GSIS) is one of the most important institutions safeguarding their future. GSIS provides social security benefits such as retirement, life insurance, loans, and disability coverage.
To fund these benefits, government agencies and Local Government Units (LGUs) are required to remit employee and employer contributions monthly. This is done through the GSIS Contribution Monthly Report, which ensures that contributions are correctly credited to each member’s account.
This guide will walk you through the essentials of filing the GSIS Contribution Monthly Report, deadlines, step-by-step filing instructions, and best practices to ensure compliance.
What Is the GSIS Contribution Monthly Report?
The GSIS Contribution Monthly Report is a mandatory submission by government agencies and LGUs detailing:
- Employee contribution (a portion of their monthly salary)
- Employer share (agency or LGU counterpart)
- Total remittances for the month
- Employee details such as names, GSIS numbers, and contribution amounts
This report ensures that all government workers’ contributions are properly posted, enabling them to avail of GSIS benefits when needed.
Who Is Required to File the Report?
The following must file monthly GSIS contribution reports:
- National Government Agencies (NGAs)
- Local Government Units (LGUs)
- Government-Owned and Controlled Corporations (GOCCs)
- Public educational institutions and state universities
👉 All employers under the GSIS coverage must file monthly reports for their employees.
Deadlines for GSIS Contribution Monthly Report
- Contributions must be remitted within the first 10 days of the following month.
- Reports must be filed along with payment confirmations.
📌 Example:
Contributions for September → Due by October 10.
Failure to remit and report on time may lead to penalties, surcharges, and delayed posting of employee contributions.
Step-by-Step Guide: Filing the GSIS Contribution Monthly Report
Step 1: Collect Employee Data
- List all employees covered by GSIS.
- Gather their GSIS BP Numbers (Business Partner Numbers).
- Update records for new hires, resignations, or retirements.
Step 2: Compute Contributions
- Contributions are based on the employee’s monthly salary.
- Both employee and employer shares must be computed according to the latest GSIS contribution schedule.
Step 3: Prepare the Monthly Report
Use the GSIS eBilling and Collection System (eBCS) or the required reporting format.
Encode:
- Employer details
- Employee names and GSIS numbers
- Salary base and contribution amounts (employee + employer share)
- Total contributions to be remitted
Step 4: Remit Contributions
Payments can be made through:
- GSIS-accredited banks (via Auto Debit Arrangement)
- Online remittance systems (if available in your agency or LGU)
- Direct over-the-counter payments to GSIS partner institutions
Step 5: Submit the Monthly Report
- Upload the report via the GSIS eBCS system.
- Submit a printed copy of the monthly report with proof of remittance to the nearest GSIS office (if required).
Step 6: Secure Proof of Submission
- Keep acknowledgment receipts from GSIS for both online and manual submissions.
- Maintain both digital and physical records for at least 10 years for compliance and audit purposes.
Common Errors in Filing GSIS Contribution Reports
Error 1: Incorrect GSIS Numbers
Reports are rejected if GSIS BP numbers do not match records.
✅ Fix: Verify employee details before report submission.
Error 2: Underpayment or Overpayment
Using the wrong salary base or contribution rates leads to discrepancies.
✅ Fix: Always use the latest GSIS circulars on contribution schedules.
Error 3: Missing Employee Updates
Not including new hires or failing to remove separated employees may result in incorrect reports.
✅ Fix: Update HR and payroll records regularly.
Error 4: Late Filing
Missing deadlines delays contribution posting and may result in penalties.
✅ Fix: Set internal cut-offs and file at least 2–3 days before the due date.
Penalties for Non-Compliance
Government agencies and LGUs that fail to remit or report GSIS contributions may face:
- Surcharges and interest charges on late payments
- Administrative accountability for responsible officers
- Delayed posting of contributions, affecting employee loan or benefit applications
Best Practices for Agencies and LGUs
✅ Use the GSIS eBilling and Collection System (eBCS) for efficient reporting.
✅ Maintain updated employee records to avoid errors.
✅ Reconcile payroll and contribution data monthly.
✅ Assign compliance officers to monitor deadlines.
✅ File contributions in advance to avoid last-minute issues.
Conclusion
The GSIS Contribution Monthly Report is a vital compliance requirement for all government agencies and LGUs. By filing accurately and on time, employers safeguard their employees’ future benefits, avoid penalties, and maintain smooth operations with GSIS.
Following the step-by-step process and implementing best practices ensures that contributions are remitted correctly and without delays. Compliance with GSIS is not just a legal obligation — it is also a commitment to the welfare and security of government workers.