How HRIS Simplifies Project Charging with Daily Working Hours Tracking

Managing employee time and allocating it accurately to projects is one of the most important aspects of workforce management. Companies often struggle with manual timesheets, data discrepancies, and billing errors that affect both payroll and project profitability. This is where a Human Resource Information System (HRIS) becomes a game-changer.

By tracking daily working hours directly in HRIS, organizations can simplify project charging, reduce administrative errors, and ensure that every hour worked is accounted for in payroll and project budgets.

What is Project Charging in HRIS?

Project charging refers to assigning employees’ worked hours to specific projects, clients, or tasks. This ensures that time spent is correctly billed, whether it’s for internal cost tracking or external client invoicing.

When integrated into an HRIS, project charging becomes seamless because:

• Daily working hours are automatically tracked through timesheets, biometrics, or clock-in/out systems.
• Project codes can be assigned to hours worked, improving cost allocation.
• Payroll and billing align with actual project contributions.

Why Tracking Daily Working Hours Matters

Accurately recording daily working hours is the foundation of effective project charging. It ensures:

✅ Fair payroll processing – Employees are compensated correctly for their efforts.
✅ Accurate client billing – Prevents undercharging or overcharging in project invoices.
✅ Better workforce planning – Managers can see how much time is dedicated to each project.
✅ Compliance assurance – Meets labor law requirements on working hours and overtime.

How HRIS Simplifies Daily Working Hours Tracking

HRIS systems bring automation, accuracy, and transparency to timesheet management. Here’s how:

Automated Time Capture

HRIS can track attendance via biometrics, mobile apps, or web logins, ensuring that daily working hours are logged without manual input.

Integration with Project Codes

Employees can tag their hours to specific projects within the HRIS. This helps in precise project charging, eliminating guesswork.

Real-Time Reporting

Managers gain instant insights into hours worked per project, making it easier to track budgets and deadlines.

Payroll Synchronization

Since HRIS integrates with payroll, daily working hours are directly factored into salaries, overtime pay, and allowances—ensuring fairness and accuracy.

Error Reduction

Manual timesheet entries often lead to mistakes. HRIS automation reduces human error and eliminates discrepancies in project billing.

Benefits of HRIS in Project Charging and Daily Hours Tracking

Implementing an HRIS for project charging brings multiple advantages:

• Improved Project Profitability – Every billable hour is tracked and charged correctly.
• Employee Transparency – Staff can view their logged hours, boosting trust.
• Simplified Auditing – HRIS keeps detailed logs, making compliance audits easier.
• Scalable Efficiency – Works seamlessly across multiple branches, departments, or global teams.

Best Practices for Using HRIS in Project Charging

To maximize results, organizations should:

1. Standardize project codes to ensure consistency.
2. Train employees on tagging daily working hours correctly.
3. Review reports regularly to identify inefficiencies.
4. Enable alerts for missing or unapproved timesheets.
5. Integrate HRIS with ERP or billing systems for end-to-end project cost management.

Conclusion

In today’s fast-paced work environment, tracking daily working hours isn’t just about payroll—it’s about optimizing project efficiency, ensuring billing accuracy, and empowering employees with transparency.

An HRIS system simplifies project charging by automating time tracking, integrating project codes, and providing real-time insights. For businesses looking to cut costs, increase profitability, and streamline operations, HRIS-powered daily working hours tracking is no longer optional—it’s essential.