How HRIS Simplifies Daily Overtime Filing for Timekeepers

In many Filipino companies, managing employee overtime is one of the most repetitive — and error-prone — HR tasks. Timekeepers often spend hours consolidating attendance logs, validating requests, and encoding overtime data manually.
Fortunately, modern Human Resource Information Systems (HRIS) have revolutionized the way companies handle this process.

Let’s explore how HRIS simplifies daily overtime filing and why every timekeeper should embrace this digital transformation.

Automated Overtime Filing Process

Traditionally, timekeepers collect manual overtime forms or email requests, check attendance sheets, and then forward approvals to HR.
With an HRIS, this workflow becomes automated and paperless.

Employees can file their overtime requests directly through the system. Once submitted, the request is routed to the timekeeper and supervisor for verification and approval. This saves hours of manual work and eliminates misplaced forms or forgotten requests.

Key Benefits:

• Real-time submission and tracking
• No more lost paperwork
• Faster approval process

Real-Time Attendance Integration

• Most HRIS platforms — such as PinoyCode Complete HRIS System — integrate directly with biometric or attendance devices.
• That means overtime hours are automatically computed based on time logs, reducing the need for manual encoding.

For timekeepers, this ensures accurate computation of overtime and minimizes disputes between employees and HR.

Example:
If an employee clocks out at 8:15 PM and their shift ends at 5:00 PM, the system instantly calculates 3.25 hours of overtime. No manual calculation needed!

Easy Verification and Approval

HRIS platforms allow tiered approval workflows — meaning requests can be validated by supervisors, HR officers, or department heads before final posting.

Timekeepers can easily monitor which overtime entries are pending, approved, or rejected in one dashboard.

This simplifies coordination and keeps the process transparent for everyone involved.

Key Features:

• Supervisor and HR approval levels
• Email or dashboard notifications
• Audit trail for accountability

Automatic Payroll Integration

Once overtime is approved, the HRIS can automatically update the payroll module, ensuring accurate computation for the next payout.
No more double-checking Excel sheets or manually entering hours into the payroll system.

Benefits for Timekeepers and Payroll Teams:

• Seamless synchronization of data
• Reduced risk of human error
• Timely and accurate compensation

Anytime, Anywhere Access

Modern HRIS systems are web-based or cloud-enabled, meaning timekeepers and employees can access them anytime, even remotely.
This flexibility became especially valuable for Filipino businesses adapting to hybrid or remote work setups.

Convenience Highlights:

• File or approve overtime from any device
• Real-time updates on status
• Secure cloud storage for records

Reports and Analytics

Beyond daily processing, HRIS also offers data analytics — helping HR and management gain insights on overtime trends, cost analysis, and employee workload balance.

With just a few clicks, timekeepers can generate reports showing:

• Monthly overtime totals
• Departmental overtime usage
• Peak overtime days

This empowers HR teams to make data-driven decisions that improve workforce efficiency and control overtime costs.

Conclusion

For timekeepers, an HRIS is not just a tool — it’s a game-changer.
By automating daily overtime filing, companies save time, reduce errors, and strengthen transparency across departments.

As more Filipino businesses adopt HRIS solutions like PinoyCode Complete HRIS System, HR operations are becoming faster, smarter, and more compliant with labor standards.

If your company still relies on manual overtime tracking, now’s the perfect time to explore an HRIS and experience how technology can simplify your timekeeping workflow.